Note: The job is a remote job and is open to candidates in USA. Equivity is a company that provides virtual paralegal, legal administrative, and operational support services to attorneys and law firms nationwide. They are seeking a reliable and detail-oriented Legal Executive Assistant to support attorneys and paralegals with high-level administrative and operational tasks in a remote environment.
Responsibilities
- Provide administrative, logistical, and clerical support to attorneys and paralegals
- Serve as a point of contact for client communications, including calls, emails, and follow-ups
- Manage and triage email inboxes to ensure timely responses and proper routing
- Coordinate service of process, including arranging, confirming, and tracking service
- Handle calendaring and deadline entry at the direction of attorneys or paralegals
- Schedule meetings, hearings, depositions, mediations, and client consultations
- Arrange logistics for depositions, mediations, and hearings, including court reporters, videographers, Zoom links, conference rooms, and confirmations
- Assist with dictation by transcribing attorney notes or recorded instructions
- Maintain CRM systems and client files, including organizing, uploading, and updating records
- Prepare basic documents such as cover letters, transmittal letters, signature pages, envelopes, and labels
- Create case summaries from notes, transcripts, or documents
- Perform basic document formatting and cleanup (Word and Excel), including template preparation, spacing, grammar review, and signature coordination
- Order supplies and assist with general administrative errands for the practice
Skills
- Bachelor's degree
- At least 1 year of experience in a legal administrative, legal assistant, or litigation support role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable managing multiple tasks and shifting priorities in a remote environment
- Proficient with Microsoft Office and common legal technology platforms
- Professional, proactive, and dependable
- Reliable home office setup with high-speed internet
- Familiarity with Clio, MyCase, or other popular legal CRMs
Benefits
- Medical, dental, and vision coverage (for eligible employees)
- Paid sick time, employee discounts, and expense reimbursements
- Quarterly performance bonuses
- Professional support and opportunities for growth
Company Overview