Note: The job is a remote job and is open to candidates in USA. Complete Fence is a company in the construction industry seeking a Sales Administrative Assistant. The role involves maintaining the accuracy and organization of sales systems, ensuring data integrity, and supporting the sales team in various administrative tasks to enhance efficiency and focus on revenue generation.
Responsibilities
- Maintain accurate and up-to-date data across all sales systems
- Ensure all opportunities, accounts, and projects are properly tracked
- Monitor data quality and completeness
- Ensure all required fields, documentation, and workflows are completed
- Hold team members accountable to system usage and standards
- Identify and correct gaps in process execution
- Assist in assembling proposals and bid packages
- Format and organize submission materials
- Track bid deadlines and submission requirements
- Monitor bid timelines and follow-up schedules
- Provide reminders and updates to the sales team
- Identify stalled or inactive opportunities
- Prepare project documentation for handoff to Account Managers and operations
- Ensure all required materials are complete and accessible
- Maintain organized file structures and records
- Generate weekly and monthly sales reports
- Track pipeline activity, data accuracy, and key metrics
- Highlight gaps, risks, and inconsistencies
Skills
- Strong organizational and administrative skills
- High attention to detail and accuracy
- Experience with Excel
- Ability to manage multiple tasks and deadlines
- Strong communication and follow-up skills
- Capable of working with minimal supervision
- Experience with CRM systems (Monday preferred)
Company Overview