Note: The job is a remote job and is open to candidates in USA. Mindlance is a company seeking a Recruiter Assistant. The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics and ensuring a positive experience for candidates and hiring teams.
Responsibilities
- Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations
- Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability
- Communicate interview details and expectations clearly to candidates and internal stakeholders
- Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders
- Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps
- Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews
- Respond to scheduling changes or conflicts quickly and tactfully
Skills
- Prior experience coordinating interviews across multiple teams, locations, or time zones
- Strong ability to navigate and manage competing priorities and shifting schedules
- Exceptional organizational skills with the ability to manage multiple requests simultaneously
- High accuracy in managing logistics, documentation, and communications
- Professional and clear written and verbal communication
- Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset
- Experience with Applicant Tracking Systems (ATS) and HRIS platforms
- Proficiency with Outlook or similar calendar/scheduling tools
- Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software
- Experience supporting Talent Acquisition in a high-volume or enterprise environment
- Familiarity with multi-location or multi-time-zone scheduling
- Background in HR, Recruiting Coordination, or administrative roles in a corporate setting
Company Overview
Company H1B Sponsorship