Note: The job is a remote job and is open to candidates in USA. Stream Companies is a full-service advertising agency seeking a Media Reconciliation Specialist to manage the invoicing process for media operations. The role involves ensuring accurate billing, reconciling financial records, and maintaining vendor relationships to support the financial health of media campaigns.
Responsibilities
- Prepare, review, and process invoices related to media buying and placement
- Ensure accuracy and completeness of invoices by cross-checking against contracts, purchase orders, and media plans
- Address discrepancies in invoices and resolve any billing issues in coordination with the media buying and finance teams
- Reconcile invoices with financial records and media spending reports
- Maintain accurate records of invoices, payments, and financial transactions in the company's accounting system
- Assist in month-end and year-end closing processes by providing necessary documentation and reports
- Liaise with media vendors to ensure timely receipt of invoices and resolution of billing disputes
- Develop and maintain positive relationships with media vendors to facilitate smooth invoicing processes
- Generate and analyze reports on media spending, invoice status, and budget adherence
- Provide insights and recommendations based on invoice data and financial analysis
- Identify opportunities for process improvements in the invoicing workflow
- Implement best practices for invoice management and financial tracking within the media operations team
Skills
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Minimum of 2-3 years of experience in invoicing, accounting, or financial operations
- Experience in media or advertising industries
- Strong analytical and problem-solving skills
- Ability to solve problems and work with and analyze high-volume data
- Excellent attention to detail and organizational skills
- Effective communication and interpersonal skills for vendor interactions and team collaboration
- Ability to work in a fast-paced environment and meet tight deadlines
- Accuracy and Attention to Detail: Ensures precision in invoicing and financial records
- Financial Acumen: Understands financial processes and reconciliations
- Problem Solving: Addresses billing discrepancies and financial issues effectively
- Communication: Articulates information clearly and maintains positive vendor relationships
- Time Management: Prioritizes tasks and manages time efficiently to meet deadlines
- Intermediate Excel skills preferred including Power Query+, Pivot Tables, Advanced Look Ups, Logical Functions, Formulas, Data Validation and working with large data sets
Company Overview