Note: The job is a remote job and is open to candidates in USA. Mozilla Corporation is a non-profit-backed technology company that has been shaping the internet for over 25 years. They are seeking an Executive Assistant to support the CFO and VP of Finance, providing high-level operational support and managing sensitive financial information while ensuring smooth communications and scheduling.
Responsibilities
- Act as a trusted partner and extension of the CFO and VP of Finance, providing proactive, high-level support that frees them to focus on Mozilla's most important financial and strategic priorities
- Own complex, fast-moving calendars across both leaders: prioritize and sequence meetings, resolve conflicts, protect focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise priorities
- Run the operating rhythm of the CFO's office: plan and facilitate Finance and leadership meetings, prepare agendas and materials, capture decisions and action items, and drive follow-through
- Prepare and refine executive-level presentations, reports, briefing materials, and correspondence for leadership meetings, business reviews, and external stakeholders
- Coordinate domestic and international travel and manage expense reports
- Serve as a key point of contact between the executives, their teams, and internal and external partners, ensuring timely, professional communication and follow-up
- Support Audit committee, Investment Committee and Board preparation, including logistics, materials, and minutes as needed
- Plan logistics for team offsites, work weeks, and events
- Partner with other administrative colleagues on team communications, recognition moments, onboarding, and cross-team needs
- Handle highly confidential information — financial, transactional, and personnel — with the utmost discretion
Skills
- 7-10 years of executive administrative experience supporting one or more senior executives in a technology company or multi-location environment (calendar, travel, expenses, meeting support)
- Proven discretion and sound judgment with highly confidential and sensitive information, and comfort working closely with senior executives and Board members
- Strong coordination and process management, with a bias toward anticipating needs and bringing options and recommendations rather than waiting for direction
- A self-starter who thrives in a fast-paced environment, manages ambiguity and competing demands, and follows through with accuracy and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Google Workspace
- Familiarity with finance terminology, or experience supporting a Finance or executive team, is a plus
Benefits
- Generous performance-based bonus plans to all eligible employees - we share in our success as one team
- Rich medical, dental, and vision coverage
- Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
- Quarterly all-company wellness days where everyone takes a pause together
- Country specific holidays plus a day off for your birthday
- One-time home office stipend
- Annual professional development budget
- Quarterly well-being stipend
- Considerable paid parental leave
- Employee referral bonus program
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country)
Company Overview
Company H1B Sponsorship