Note: The job is a remote job and is open to candidates in USA. E-Moto USA is a forward-thinking company at the forefront of the electric vehicle industry, specialising in electric motorcycles and scooters. They are currently seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership.
Responsibilities
- Provide high-level administrative support to the executive team, including managing complex calendars, scheduling appointments, and coordinating meetings across various time zones
- Arrange comprehensive domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries
- Prepare and submit expense reports, ensuring accuracy and compliance with company policies
- Organise and facilitate virtual and in-person meetings by preparing agendas, distributing materials, and accurately recording minutes
- Serve as the primary point of contact for internal and external communications, screening enquiries and handling correspondence with professionalism
- Assist in the creation and proofreading of reports, presentations, and other important corporate documents
- Manage confidential and sensitive information with the utmost integrity and discretion
- Undertake special projects and other administrative duties as assigned to ensure the smooth operation of the executive office
Skills
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role
- Exceptional organisational, time-management, and problem-solving skills
- Excellent written and verbal communication skills, with a meticulous eye for detail
- High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Demonstrated ability to work independently in a remote setting and manage multiple priorities effectively
- A proactive and resourceful approach to tasks and challenges
- The ability to handle confidential information with discretion and professionalism is essential
- A degree in Business Administration or a related field is preferred but not required
- A genuine interest in the electric vehicle industry and sustainable technology is a significant advantage
Benefits
- The flexibility and convenience of a fully remote working arrangement.
- The opportunity to play a vital role in a dynamic and growing company dedicated to a sustainable future.
- A collaborative and supportive team environment that encourages professional development.
Company Overview