Note: The job is a remote job and is open to candidates in USA. VertexOne is a recognized leader in SaaS platforms for utilities across North America, dedicated to enhancing customer service experiences. The Contract Administrator II will manage and own contracts, review and edit complex sales contract packages, and ensure compliance with internal policies while working closely with various teams to streamline contract processes.
Responsibilities
- Oversee actions with internal legal teams
- Report status of current contract processes to management and stakeholders
- Ensure contracting documents are being completed in a timely manner
- Provide first-round responses to customer redlines
- Assist Director of Contracts Management to negotiate terms, conditions and pricing, and ensure they are accurately executed on large and complex contracts
- Obtain electronic signatures, manage internal contract distributions, and ensure legal documents are properly filed
- Seeks efficiency through thorough review of processes and leads team/departmental changes
- Perform contract administration duties and responsibilities in accordance with internal policies and procedures, applicable laws and regulations, customer requirements, and sound business judgment
- Identify and escalate non-standard, complex matters received in the corporate mailbox to appropriate internal resources
- Manage Purchase Order Requests via eRequest via Azure AD
- Create and maintain vendor data within Dynamics365
- Assist with making sure that business licenses are up to date and renewed timely
- Create and maintain Consultant SOWs
Skills
- Must have hands on experience with contract drafting, review, and administration experience, as well as managing SOW's
- Ability to modify existing templates, implement new templates, and be co-owner of contract workflow
- Must have hands on experience negotiating contract terms and ensuring terms are accurately captured in executed agreements and red-lining contracts
- Experience managing post-execution obligations (deliverables, payment terms, SLAs, compliance, renewals, notices)
- Ability to assess contract risk (including indemnification, limitation of liability, and termination
- Must have experience managing amendments and change orders
- Experience applying contract governance controls to contracts - Knowledge of contract governance, enforcement, and remedies
- Ability to translate contract terms into clear, actionable guidance for non-legal teams
- Experience supporting audits, records requests, and/or inquiries by producing contract and compliance documentation
- Experience drafting and negotiating contract terms to protect the organization in disputes
- Must have strong communication and written skills
- Must have experience working across multiple departments with all members of management and teams
- Must have a strong proficiency with the MS Office Suite (MS Word, Excel, PowerPoint, Teams) DocuSign, Salesforce.Com
- Detail Oriented, problem solving and proven analytical skills are required - with the ability to spot errors and inconsistencies
- Works efficiently, independently and with minimal supervision and takes ownership and a proactive approach to tasks that need to be completed
- Must adapt easily to competing and shifting priorities in a fast-paced environment
- Must have at least 5 years experience as a Contract Administrator in a SaaS environment (preferred)
Benefits
- Comprehensive medical, dental, vision, disability, life insurance
- Health Savings Account (HSA), Flexible Spending Account (FSAs)
- 401K match
- Flexible PTO
- Employee recognition platform with monetary rewards
- 100% Remote work environment
- Initial work from home stipend
- Leadership/Coaching training programs
- Free access to Bizlibrary for unlimited professional development
- Employee Assistance Program (EAP) with counseling sessions available 24/7
- Health and wellbeing programs
- Paid parental leave
- Employee bonus referral program
- Employee Discount Program
Company Overview