Note: The job is a remote job and is open to candidates in USA. TGD is looking to hire a Business & Operations Coordinator to provide day-to-day operational support for their client. The role involves tracking and managing the marketing team’s budget, facilitating vendor administration, and supporting financial operations to ensure accuracy and effective processes.
Responsibilities
- Serve as the primary coordinator for day-to-day marketing budget administration across the organization
- Maintain budget tracking tools, spending reports, forecasts, and documentation to provide visibility into planned, committed, and actual spend across teams, programs, and vendors
- Monitor budget utilization, track investment allocations, identify discrepancies, and support monthly and quarterly budget reviews
- Partner with marketing leadership, finance, and business operations teams to ensure financial accuracy, budget compliance, and timely reporting
- Manage the operational lifecycle of marketing procurement activities, including statements of work, purchase orders, vendor engagements, and invoice processing
- Maintain oversight of marketing vendors, contractors, and external partners and coordinate contracts, PO creation, invoice reconciliation, renewals and extensions, and payment approvals
- Support workforce administration activities including maintaining vendor rosters, onboarding and offboarding activities, access requests, equipment provisioning, and ensuring all team members are set up successfully
- Coordinate travel requests, team logistics, and support scheduling and operational planning for workshops, offsites, leadership meetings, and team gatherings
- Assist with execution of morale-building activities and team events that foster engagement and connection across a globally distributed organization
- Maintain complete, accurate, and compliant operational documentation, team resources, process guides, and shared repositories that support efficient execution across the organization
- Develop and update templates, onboarding materials, operating procedures, and knowledge resources to improve consistency, reduce administrative burden, and enable effective cross-team collaboration
Skills
- 3+ years of experience in administrative support, business operations, or customer service in a marketing, finance or procurement environment
- 1+ years of experience reviewing and managing administrative budgets for marketing teams, events, travel, etc
- Associate or Bachelor degree in Business Administration, Human Resources, Marketing or relevant field or equivalent experience
- Strong experience managing budgets, purchase orders, invoices, spend tracking, and vendor administration
- Exceptional attention to detail and ability to manage large volumes of financial and operational information accurately
- Strong organizational and communication skills with the ability to manage multiple priorities simultaneously
- Advanced proficiency with Excel and Microsoft 365 tools
- Experience coordinating across finance, procurement, legal, and business stakeholders
- Experience supporting marketing, product, creative, or technology organizations
Benefits
- Medical, dental, vision, basic life/AD&D, long-term disability, and employee assistance programs
- Additional voluntary benefits like short-term disability plans and health coverage for dependents
- 401(k) & HSA
- Competitive PTO plan
- 12 paid holidays throughout the calendar year, plus additional floating holidays
Company Overview