Note: The job is a remote job and is open to candidates in USA. Integral Consulting Inc. is a science and engineering firm delivering technical solutions in health, environmental, and natural resource arenas. The Accounts Payable Specialist will manage invoices and expenses, maintain vendor records, and ensure proper documentation within the accounts payable system, contributing to efficient financial operations.
Responsibilities
- Manage the accounts payable mailbox, respond to vendor and internal inquiries, and review incoming invoices and expense reports
- Enter invoices into the accounts payable approval system and ensure accurate project coding
- Coordinate with approvers to support timely invoice review and posting
- Set up new vendors in Vantagepoint, including collecting and validating W-9s, ACH details, and banking information
- Maintain and update vendor W-9 data to support accurate 1099 reporting
- Identify and coordinate urgent payments with vendors and project managers for scheduled payment runs
- Organize and maintain digital filing systems within Vantagepoint and SharePoint
- Communicate effectively with subcontractors, vendors, project teams, Billing, and Accounts Receivable
- Support payment processing activities, including ACH research, wire transfers, and resolving vendor payment questions
Skills
- Candidates should hold an associates degree in accounting, finance, or similar field
- 1+ years of experience in a similar position
- Strong computer skills including advanced knowledge of MS Office products (Word, Excel, and PowerPoint)
- Experience with Deltek® VantagePoint accounting software
- Excellent written and oral communication skills
- A desire to grow both intellectually and professionally
- Strong organizational abilities
- Ability to work independently and within a multidisciplinary team of scientists and engineers
Benefits
- Company-subsidized (employee and family) medical, dental, and vision insurance
- 401(k) participation with a company match of 1% to 4% of annual compensation
- Company-paid life and short- and long-term disability insurance
- Paid sick leave (10 days)
- Paid vacation (10 days)
- Paid holidays (9 days) per year
- Potential for an annual discretionary bonus based on company performance
- Paid time off will be prorated to reflect part-time scheduled hours, if applicable
Company Overview