Note: The job is a remote job and is open to candidates in USA. Temporal Technologies is an open source programming model company on a mission to simplify code and improve developer experience. They are seeking an Accounts Payable Specialist to manage full-cycle accounts payable operations, vendor relationships, and expense management while ensuring accuracy and compliance in financial processes.
Responsibilities
- Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
- Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
- Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record)
- Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
- Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction
- Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations
- Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement
- Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
- Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
- Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks
- Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently
- Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly
- Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same
- Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership
- Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close
- Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed
- Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days
- Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors
Skills
- 3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus
- Proven ability to manage high invoice volume without losing accuracy — you stay organized, hit payment deadlines consistently, and keep the queue clear
- Hands-on experience with Bill.com or a comparable AP automation platform (Tipalti, Airbase, or similar); Bill.com experience is strongly preferred given that's what we run
- Experience administering a T&E or expense platform — Navan, Concur, Expensify, or similar; you've audited expense reports and enforced a policy, not just processed reimbursements
- Experience with a modern cloud ERP — Rillet, NetSuite, Sage Intacct, or equivalent; you understand how AP flows into the general ledger and what a clean subledger looks like
- Strong Excel and Google Sheets skills — you're comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template
- Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability
- Comfortable holding the line on expense policy — you can tell an employee their submission doesn't meet policy clearly and without drama, and you don't cave under pushback
- Clear, proactive communication across functions — Finance, HR, Legal, and vendors all need different things from AP, and you know how to calibrate
- High attention to detail and genuine ownership mentality — AP errors have downstream consequences for vendors, the close, and the audit, and you take that seriously
- Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp
- Multi-entity or multi-currency AP experience — you've processed invoices across legal entities and know how intercompany and FX coding work in practice
- Experience supporting a financial statement audit — you've prepared AP schedules, aging reports, and reconciliations for external auditors and know what clean documentation looks like
Benefits
- Eligible to participate in Temporal’s equity plan
- Unlimited PTO, 12 Holidays + 2 Floating Holidays
- 100% Premiums Coverage for Medical, Dental, and Vision
- AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available)
- Empower 401K Plan
- Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more!
- Paid Time Off (PTO) and Benefits outside the United States vary by country, and are issued in partnership with Remote.com
- Perks to all international employees for learning & career development, a lifestyle spending account, in-home office setup (in addition to company-issued hardware), professional memberships, work-from-home meals, and access to the Calm app for mental wellness
- Occasional travel may be required for company events, team offsites, and other meaningful moments that bring us together
- $3,600 / Year Work from Home Meals
- $1,800 / Year Professional Enrichment (Career Development & Professional Memberships)
- $1,200 / Year Lifestyle Spending Account
- $1,000 / Year In-Home Office Setup (In addition to Temporal issued equipment - laptop, monitor, keyboard, mouse, trackpad, and extension power cable at no cost to you)
- $74 / Month Reimbursement for Internet
- Calm App Subscription for Mental Health & Wellness
Company Overview