Note: The job is a remote job and is open to candidates in USA. RTM Business Group is a professional development conferences and events company working in various sectors including EdTech and Healthcare. They are seeking a detail-oriented and proactive Accounts Payable Specialist to manage the full-cycle accounts payable process, ensure accurate payment processing, and maintain vendor relationships.
Responsibilities
- Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing
- Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system
- Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
- Ensure proper documentation by matching purchase orders and contracts with invoices
- Prepare and process payment batches, including checks and electronic transfers
- Monitor payment deadlines to ensure on-time disbursements
- Perform credit card and bank reconciliations
- Support month-end close activities and audit preparations
- Maintain compliance with company policies, financial regulations, and internal controls
- Assist in optimizing financial workflows and suggesting process improvements
- Provide accounting support across multiple departments or entities as needed
- Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
- Partner with internal departments to resolve payment issues or documentation gaps
- Assist senior finance team members and respond to ad hoc accounting requests
- Calculate commissions based on sales performance and company policy
- Prepare and process timely, accurate commission payments to eligible employees
- Maintain organized records of commission structures, payouts, and supporting data
- Reconcile commission reports with actual sales data and address discrepancies
- Generate reports on commission activity to support payroll and sales leadership
Skills
- Bachelor's degree in Accounting, Finance, or a related field
- 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
- Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
- Familiarity with GAAP and awareness of tax laws and regulatory compliance
- Proficiency in accounting software (e.g., QuickBooks)
- Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
- Strong attention to detail, accuracy, and organizational skills
- Effective communication and collaboration skills
- Ability to work independently and cross-functionally within a team
- Experience in conference or events-related industries
- Familiarity with the following tools and platforms: Airtable, Everstage, QuickBooks, HubSpot, Bill.com, Microsoft Office Suite (Excel, Outlook, Word, etc.)
Benefits
- 15+ PTO Days
- Flexible/Hybrid work model (WFH and Remote opportunities)
- Medical/dental/vision coverage
- We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility
- Pre-tax commuter benefits
- Travel to major cities (all expenses paid)
- Opportunity for lateral and vertical movement within the company, inter/intra departmentally
Company Overview