HR Coordinator

Essential Responsibilities

Recruitment & Talent Acquisition

• Coordinate the full-cycle recruitment process, including posting positions, sourcing candidates, screening resumes, coordinating interviews, candidate communications, and reference checks.
• Manage candidate workflow within the Applicant Tracking System (ATS).
• Research and recommend effective recruiting sources and sourcing strategies.
• Prepare recruiting reports and hiring metrics.

Onboarding & Offboarding

• Coordinate all onboarding activities, including offer documentation, new hire paperwork, background checks, orientation scheduling, and new hire communications.
• Ensure a smooth onboarding experience for all new employees.
• Coordinate employee offboarding activities with managers and internal departments, including HR documentation and system updates.

Benefits & Payroll Administration

• Support payroll processing by coordinating timesheets, employee changes, payroll updates, and responding to employee inquiries.
• Administer employee benefit enrollments, qualifying life events, and employee benefit communications.
• Reconcile benefit deductions by comparing payroll records, carrier invoices, and enrollment reports while coordinating corrections with vendors and internal stakeholders.
• Assist with the administration of the annual Open Enrollment process.

HR Operations

• Maintain accurate employee records within Paylocity HRMS, ensuring data integrity and confidentiality.
• Perform HRIS audits, workflow management, reporting, and system maintenance.
• Coordinate performance review cycles, including documentation tracking, reporting, and system administration.
• Generate recurring HR reports and workforce metrics.
• Respond promptly to employee questions and HR-related requests.
• Coordinate employee training initiatives and professional development activities.
• Assist with continuous improvement initiatives that enhance HR processes and employee experience.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 3+ years of progressive Human Resources experience supporting recruiting, onboarding, benefits administration, payroll, HRIS administration, employee records management, and general HR operations.
• Hands-on experience using Paylocity HRMS is required.
• Experience working with an Applicant Tracking System (ATS).
• Strong working knowledge of Microsoft Office, including Excel, Word, Outlook, and Teams.
• Demonstrated ability to coordinate the full employee lifecycle from recruitment through offboarding.
• Excellent organizational and project coordination skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Self-starter with excellent follow-through and a proactive, customer-service-oriented mindset.
• Ability to work independently while collaborating effectively with managers and employees across the organization.