HALO - Proposal Specialist (Remote)

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

HALO is looking for a Proposal Specialist to join our growing Proposal Development team. This role plays a key part in winning new business, retaining existing clients, and expanding relationships across accounts. The Proposal Specialist is responsible for developing, coordinating, and preparing compelling and compliant responses to RFPs, RFIs, and custom proposals for both prospective and current clients.  The ideal candidate has experience managing multiple projects simultaneously, working across teams and levels of seniority, and synthesizing complex information into clear, effective content. Experience in the promotional products industry is strongly preferred.

Responsibilities

Project Management: 

• Manage assigned RFx projects from start to finish, including identifying deliverables, coordinating with subject matter experts, and serving as the main point of contact for Sales, clients, and internal team
• Ensure alignment on timelines, deliverables, and expectations across all stakeholders
• Maintain strong attention to detail and organization to meet deadlines and ensure high-quality outputs

Content Development:

• Develop, write, and edit proposal content, including executive summaries and tailored responses based on the opportunity and sales strategy
• Simplify and standardize input from subject matter experts to align with HALO’s voice, positioning, and differentiators
• Leverage AI tools to support content development, editing, and process efficiency

Collaboration

• Partner with proposal team members to review, proofread, and support active projects as needed
• Build strong working relationships across teams and with stakeholders at various levels
• Contribute to a collaborative, fast-paced team environment while managing independent responsibilities

Brand and Compliance

• Ensure all responses are accurate, compliant with client requirements, and aligned with brand guidelines
• Maintain consistency in tone, messaging, and formatting across all proposal materials
• Utilize internal tools and AI resources to support brand alignment and efficiency

• 3+ years of experience in the promotional products industry, preferably in account management, implementation, or other areas with exposure to cross-departmental functions.
• Excellent written and verbal communication skills
• Bachelor’s degree or equivalent work experience
• Experience with cloud-based RFP management software, such as Responsive or similar
• Comfortable with AI to support writing and processes
• Highly proficient in Microsoft Word
• Proficiency in other standard MS Office suite products (Excel, PowerPoint, Outlook, Teams, etc.) and Adobe software.

Compensation: The estimated base salary range for this position is between $55,000 and $62,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors. At HALO, these include, but are not limited to, the scope and responsibilities of the role, the candidate's work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations.

Benefits: At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

Application Information: To apply to this opportunity, click the APPLY button at the top right or very bottom of the screen to complete our online application. A resume is optional, so you may choose to upload and have the application prefill with your information. There are 5 sections to complete in total, including General information, Work History, Education, Compliance, and optional demographic questions. Once you have successfully submitted your application, you will receive a submission confirmation email from our system.

Application Deadline: Applications are reviewed and processed only when there is a specific need or opportunity, rather than on a fixed schedule or at a set deadline. Because they are reviewed on an as-needed basis, a job posting will be removed once the position has been filled or is no longer available.

More About HALO: At HALO, we energize our clients' brands and amplify their stories to capture the attention of those who matter most. That’s why over 60,000 small- and mid-sized businesses partner with us, making us the global leader in the branded merchandise industry.

• Career Advancement: At HALO, we’re passionate about promoting from within. Internal promotions have been key to our exponential growth over the past few years. With so many industry leaders at HALO, you’ll have the opportunity to accelerate your career by learning from their experience, insights, and skills. Plus, you'll gain access to HALO’s influential global network, leadership opportunities, and diverse perspectives.
• Culture: We love working here, and we’re confident you will too. At HALO, you’ll experience a culture of ingenuity, inclusion, and relentless determination. We push the limits of possibility and imagination by staying curious, humble, and bold breaking through yesterday’s limits. Diversity fuels our creativity, and we thrive when each of us contributes to an inclusive environment based on respect, dignity, and equity. We hold ourselves to a high standard of excellence with a commitment to results and supporting one another with accountability, transparency, and dependability.
• Recognition: At HALO, your success is our success. You can count on us to celebrate your wins. Colleagues across the company will join in recognizing your milestones and nominating you for awards. Over time, you’ll accumulate recognition that can be converted into gift cards, trips, concert tickets, and merchandise from your favorite brands.
• Flexibility: Many of our roles offer hybrid work options, and we pride ourselves on flexible schedules that help you balance professional and personal demands. We believe that supporting our customers is a top priority and trust that you and your manager will collaborate to create a schedule that achieves this goal.

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.