Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. The Document Control Specialist is responsible for managing document control processes for a portfolio of data center projects, supporting long-term business strategies and collaborating with key stakeholders.
Responsibilities
- Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 standards
- Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, Procore, Asana, or similar platforms for document organization and sharing
- Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
- Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
- Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
- Support the organization and archiving of documentation during project closeout per established procedures
- Schedule and coordinate meetings and appointments; prepare agendas, take minutes, and distribute action items
- Draft, format, and distribute correspondence, reports, memos, and presentations
- Maintain calendars, and assist with general office organization
- Support onboarding by facilitating access to systems and resources for new employees
- Provide direct administrative support to project managers, design leads, and other team members as required
- Handle electronic and physical document archiving and retrieval according to retention policies
- Assist with research, data analytics reporting, and project controls administrative functions (e.g., report generation, contract review, action item tracking)
- Offer basic training on web-based tools and project management platforms to all project staff tiers
- Lead in formatting and quality reviews of project deliverables
- Contribute to special project assignments, such as drafting internal guidance, management guidelines, documentation standards, etc
- Assistance with coordination between internal stakeholders
Skills
- Proven experience in document control or an administrative role within an architecture, engineering, or construction project environment
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with EDMS and/or PMIS platforms (e.g., SharePoint, Procore, Asana)
- Excellent organizational and time management skills; meticulous attention to detail and accuracy
- Strong written and verbal communication abilities
- Comfort working with executive, client, and technical team members
- Knowledge of document control standards and best practices
- Ability to work independently and collaboratively as part of a multidisciplinary team
Benefits
- 401k fully vested upon enrollment, up to a 4% employer match
- Medical with a 99% employer paid premium
- Dental, Vision, and Life Insurance at no cost to you
- Paid Time Off
Company Overview
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