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Bookkeeping & Business Operations Associate
Job Title Bookkeeping & Business Operations Associate
Location Remote
Time Zone US Time Zones (EST–PST)
Role Overview We are looking for a sharp, systems-driven Bookkeeping & Business Operations Associate to own financial operations and provide hands-on administrative support across a property management business. This is a full-time role built for someone who thrives on recurring structure, catches errors before they become problems, and can support a busy owner and property manager without constant direction. You will be the operational backbone — keeping the books clean, the tasks on schedule, and leadership organized.
Key Responsibilities
Accounts Payable & Transaction Posting
Enter and code AP into the expense approval system by property and category
Post all transactions accurately and on time into ResMan
Maintain a clean, audit-ready ledger at all times
Credit Card Reconciliation
Pull, review, and reconcile all credit card transactions against receipts
Proactively resolve discrepancies and missing documentation before month-end
Post reconciled transactions into ResMan
Recurring Operational Tasks
Run the utility bill-back process in ResMan per schedule
Prepare and export delinquency sheets to Smartsheet
Process deposit reconciliations and payment corrections
Manage ongoing marketing tasks: Craigslist listings, Facebook group posts, and Locator outreach emails
Business Operations & Administrative Support
Serve as a key operational support to the Owner, managing scheduling, follow-ups, and action items
Support the Property Manager with day-to-day operational needs
Keep shared systems (Drive, Smartsheet, email) organized and up to date
Required Qualifications
Bookkeeping experience in property management, real estate, or a similarly structured operational environment (non-negotiable)
Proficiency in ResMan or comparable property management software
Strong AP, reconciliation, and general ledger skills with a zero-error mindset
Comfortable functioning in a business operations capacity — responsive, organized, and trustworthy with sensitive information
Excellent written and spoken English; able to communicate clearly with ownership and vendors
Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Smartsheet, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.
Preferred Qualifications
Prior experience in a hybrid bookkeeper/admin or operations coordinator role
Familiarity with tenant billing, utility management, or lease administration
Experience maintaining marketing or communications cadences for residential properties
Tools & Technology
ResMan / Quickbooks
Smartsheet
Google Workspace (Drive, Gmail, Sheets)
Slack, Zoom, and other remote collaboration tools
Excel / Google Sheets
Please NOTE It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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