This is a remote position.
About the role
We are looking for an AdminOps Manager — a highly reliable and detail-oriented person who takes full responsibility for administrative order in the company.
This role is for someone who:
• likes structure,
• enjoys bringing order to documents and data,
• is comfortable with repetitive, accuracy-critical work,
• and takes pride in doing things carefully and correctly.
Your core mission:
Documents, data, and admin processes are always accurate, complete, and under control.
Key Responsibilities
1. Documents & Contracts
• Organize and maintain all contracts, NDAs, and legal documents
• Ensure all documents are signed, properly stored, and easy to access
• Regularly review document completeness and accuracy
• Maintain clear folder structures, naming conventions, and access rights
Result: Any document can be found in seconds and is always up to date.
2. Invoicing & Accounting Support
• Prepare and track invoices
• Collect and organize all supporting documents for accounting
• Ensure nothing is missing before sending information to accountants
• Keep clear records of invoice status (issued / paid / pending)
Result: Clean, predictable, stress-free accounting.
3. CRM / ERP Data Accuracy
• Monitor data quality in internal systems (CRM, ERP)
• Check that required fields are filled correctly
• Fix inconsistencies and outdated records
• Remind responsible team members to update missing or incorrect data
• Follow clear rules for how data should be entered
Result: Systems reflect reality, not assumptions.
4. Admin Support for People Operations
• Track that all onboarding documents are signed and stored
• Maintain admin checklists for onboarding
• Answer basic admin questions from team members (documents, payments, processes)
Result: Administrative part of onboarding runs smoothly and predictably.
What We Value Most in This Role
• Strong sense of responsibility — you own the result
• Exceptional attention to detail
• Accuracy over speed
• Ability to work carefully with documents and data for long periods
• Discipline and consistency in repetitive tasks
• Willingness to double-check and verify information
• Comfort with routines and checklists
This is a focus role, not a multitasking one.
Requirements
Who You Are
• Naturally organized and methodical
• Calm, reliable, and consistent
• Comfortable working independently
• Prefer clear rules and structured processes
• Not afraid of “boring” work — you make it clean and correct
Nice to Have (but not required)
• Experience in admin, operations, or back-office roles
• Experience working with CRM / ERP systems
• Experience in service or agency environments
• Familiarity with invoicing and accounting processes
How We Will Measure Success
• Zero missing or outdated documents
• Clean and reliable CRM / ERP data
• No invoice or document-related surprises
• Founder and team don’t worry about admin details anymore